Micro Cars implements FINAC in 6 weeks

Left to Right:
Micro Cars Team
Sankha Premathilake (Accountant), Mahesh Nanayakkara (Head of IT), Clifford William (Head of Finance),

Datamation Systems (Pvt) Ltd: Biyanka Suriyaarachchi (Project Manager), Nilanthi Ranasinghe (Business Analyst), Ayodya Rajapakse (System Analyst), Sanjeewa Jayasinghe (Director Operations)

Micro Cars Ltd. is the largest automobile assembler/manufacturer in Sri Lanka assembling a full range of vehicles from compact cars to Luxury SUVs
The manufacturing plant is located in Polgahawela, while customers are serviced through nine companyowned sales branches, 12 sales dealers and 48 after sales service franchises throughout Sri Lanka. The entire Micro Operation ERP upgrade solution was awarded to Datamation Systems in February 2017 and live operation with client Invoicing commenced in early April.

The ERP implemented covers the head office, all service centres and the manufacturing plant with 170 users having online access to the system.

The ERP supports the entire supply chain operation, vehicle assembly, part manufacturing, vehicle sales, after sales service including warranty, workshop, labour tracking, job monitoring from estimate to delivery and invoicing, quotations for insurance, vehicle history, and repair status by sms notification, etc. All modules are seamlessly integrated to FiNAC’s total accounting solution that provides from P&L balance sheets, cash flow budgeting, fixed asset schedules, etc.

The main focus i.e. ROI of the ERP was on time delivery of vehicles, improved customer service, spare parts availability and creating excellence in working capital management. Overall it has facilitated the creation of a global foot print for Micro Cars. Datamation Systems has over 30 years’ experience in providing Small, Medium and Large enterprise complete ERP solutions.

Datamation has over 400 clients, including several multinationals such as Unilevers, Reckitt Benckiser, Chevron and many local blue chip quoted companies. They also have successfully implemented complex manufacturing ERP solutions in India and sales force automation using Android Mobile Apps in Maldives.

Finac enables excellence for Emerald International

Left to Right:
The Emerald International Team: Anoj Madhusanka: Management Accountant, Lahiru Jayasinghe: Accounts Executive, Shirantha Lakmal: Financial Accountant, Indika Jayawickrama: HOD Business Operations, Aravinda Bandara: Assistant Manager-Network Administrator, Inoka Priyangani: Accounts Executive, Janaki Kuruwita: Chief Financial Officer

Datamation Systems (Pvt) Ltd: Indika Rupasinghe: Project Manager, Hasitha Perera: Software Engineer, Sidath Ranasinghe: Tech Lead, Asanka Kulasekara: Project Lead, Aadil Hassan: Software Architect

Emerald International today is the leading shirt brand in Sri Lanka, known for its quality, reliability and innovative offering, driving new fashion trends in the men’s shirt market. With the immense strength of the Emerald brand in the local market an aggressive drive was put in place to increase the dealership across the country. The Emerald brand has continuously achieved substantial growth and brand leadership milestones through the years.

Enterprise-wide Resource Planning, more commonly known as ERP is a planning philosophy which combines all the requirements of the company in to a single, integrated software program that runs off a single data base so that the various departments can more easily share information and communicate with each other. A major driver of the ERP is that the entire business work flow is automated thus streamlining the Business Process and providing Information on time, which eliminates duplication and errors and reduces manpower requirements while providing a whole host of other benefits, the most important of which is: “Top management can focus on Strategic Business Decision making rather than getting involved in day to day operational hiccups”

Mrs. Janaki Kuruwita (CFO), says “ERPs’ once implemented becomes the DNA of our business and the need to make constant changes due to expansion or process improvements requires a software company that can retain our domain, be reliable and provide timely support. The Datamation team that supports us has delivered on their promises and we are confidently moving ahead with them with our expansion plans.”

The ERP supports the entire supply chain operation, vehicle assembly, part manufacturing, vehicle sales, after sales service including warranty, workshop, labour tracking, job monitoring from estimate to delivery and invoicing, quotations for insurance, vehicle history, and repair status by sms notification, etc. All modules are seamlessly integrated to FiNAC’s total accounting solution that provides from P&L balance sheets, cash flow budgeting, fixed asset schedules, etc.

FiNAC covers the complete operational process of Emerald International from the most basic of raw materials to the final product that hits the shelves in the market. The Material Planning triggers off the Purchase Order to the supplier and when Customers Orders come through, Production is Planned based on availability of material, machine and other resources. Customer Orders are then shipped off with all related documentation. Thereafter the system will track Receivables, auto generate Cheques on due dates to Creditors and Print the Final set off Accounts. Emerald is also powered via Mobile version of FiNAC which enables the sales reps to perform sales anywhere in Sri Lanka and sync the data Over the Air (OTA). Transactions such as Invoicing, Sales Returns and Receipts are handled by this arm of the FiNAC product.

Datamation Systems established in 1986, offers three decades of excellence in ERP development and Implementation. FiNAC is Datamation’s very own locally developed ERP and using our own Product Delivery Process “DATAMIZATION” we enable Customer Delight through “On Time Delivery”. A success rate of 99.5% in an Industry where 50 % is the norm is no small achievement, especially with 400 Clients to confirm our track record.

Finac ERP successfully implemented in Maldives

Left to Right: Bestbuy Maldives (Pvt) Ltd Team:

Manager IT Nalin Wijesundara, IT Executive Maduka Prabudda, Consultant IT Abdul Qadir, Financial Controller Dilshan Alwis, CEO Mohamed Mazloom

Datamation Systems (Pvt) Ltd: Operations Director Sanjeewa Jayasinghe, Project Manager Aadil Hassan, Project Lead (SFA) Menaka Perera, Project Lead (ERP) Supun Nanayakkara, Senior Business Analyst Swarni de Silva

Bestbuy Maldives (BBM) is the largest FMCG provider to the many World Class Resorts in the Maldives. These Resorts demand the finest of Food and other items from reputed suppliers globally. BBM now on in its 20th year of operation have forged partnerships with the likes of Unilever Food Solutions, TWG, SOSA etc.

Keeping Resorts supplied with 3000 plus items in a region where weather can close down the supply route without warning, or seasonal demands can vary based on the arrival of tourist of different nationals with differing food tastes requires a combination of careful planning, maintenance of the right level of buffer stocks, ensuring shelf dates don’t reach expiry and preventing loss sales or more likely Client dissatisfaction is a balancing act that BBM performs 365 days of the year.

FiNAC ERP plays a major role in BBM’s successful supply chain management process. This includes Sales Force Automation (SFA) using android tablets (PDA) at the Client site to take orders and make collections. A GPS tracking system is in place to ensure the discipline of the Sales Executives which facilitates route planning and performance monitoring

The supply chain module of the FiNAC ERP covers in addition to the SFA, Warehouse Management, On time delivery, a POS system, Free issues, profitability monitoring and most important prevents overstocking. The CRM module facilitates collections on time as well. BBM’s entire finance division, HRM and Document management process is also handled by the FiNAC ERP.

Mr Mohamed Mazloom, the CEO of BBM states that“their entire business process is online and real time with zero tolerance for extracting reports manually even from excel. Satisfying Resorts and staying one step ahead of the competition is no easy task.Timely information is key to our success and in this respect Datamation Systems, the providers of FiNAC ERP have delivered a customized solution which can be benchmarked with any world class solution available. “

He further states “Our concerns of their services being located in Sri Lanka and we being in Maldives was overcome because of their domain expertise in our Industry and the willingness to service us 24 x 7 x 365 both remotely and on site. We also have continuous changes required to keep pace with our rapid growth and creating a larger market share. In this regard too Datamation have responded timely to our demands. “ Datamation Systems is in its 32nd year of operation and has a team of 100 plus ICT staff and over 400 satisfied clients. Currently we also service Clients in India in addition to Maldives.


Mc Larens Containers chooses Datamation

Left to Right:

Datamation Systems Team

Nilanthi Ranasinghe (Project Manager), Biyanka Suriyaarachchi (Senior Project Manager), Sanjeewa Jayasinghe (Director/ COO)

Mc Laren’s Team


Mohamed Muhsin (Joint Managing Director – MCL), Gisantha De Silva (Director Finance – MCL), Bernard Arachchige (Manager IT – MCL)


In order to stay positioned for continuous growth, McLarens Containers (Pvt) Ltd, an ISO 9001:2015 Quality Management System certified company, implemented FiNAC’ s Container Management System solution from Datamation Systems (Pvt) Ltd, specially designed for the Container Depot industry.


The company invested  in a customized ERPsolution to manage and support its unique business needs.
McLarens Containers established in 1979 is an Inland Container Depot, which is over 38 years in existence and has grown to provide a wide range of Logistics services such as Warehousing, Cargo Lashing, Project Cargo Handling, Container Freight Station, Container Transport, Container Rigging, Container Trading, Container Conversions. It also specializes in M&R services, Pre-Trip Inspectionfacilities for Reefer Containers, ISO tank container cleaning, periodic tests and minor repairs.


Professional and technically qualified Logistics Industry personnel represent  the Management Team while a number of Institute of International Container Lessors (IICL-USA) Certified and ISO tank trained personnel make up the balance Operational areas.


FiNAC is taking McLarens container yard operation to the next level by replacing its weighty manual processes and consolidating multiple processes with a seamlessly integrated solution.


The impact of FiNAC was directly experienced throughout the Enterprise, improving efficiencies in the yard as well as the back office. Mr. Gisantha De Silva, Finance Director for McLarens Containers, explained how the company’s custom-made legacy systems functioned in an isolated manner resulting in duplication of work. It was time for McLarens Containers to update its methodology for running its business and become more current with technology. The McLarens Containers partnership with Datamation Systems is part of a company wide process improvement initiative to adopt new technologies and best business practices to helpincrease efficiencies and improve the overall management of the company. The flexibility of FiNAC allows McLarens Containers to be more agile and proactive so as to keep them competitive in the Container Depot industry.


Jt. Managing Director, Mr. Mohamed Muhsin stated that “Since 1987McLarens Containers have been using Datamation software and this is our third upgrade. Having worked closely with Datamation Systems for many years, they have proven to be a time-tested partner. Datamation System’s customized solutions have enabled McLarens to focus on delivering value to our clients, streamlining our processes while reducing our process costs. The fully integrated, real time technology provided by Datamation has truly given McLarens a competitive edge in servicing our clients.The continuity in the relationship for a period of over 3 decades is an indication of the consistency in service excellence and dependability.”


Datamation’s FiNAC Container Management System is customized to match the unique and fast-paced environment of depot operations, from the gate-in, to the repair cycle and through the back office process. FiNAC is a dynamic system of customized modules that work together to effectively support and maximize productivity on the ground and in the office.A robust maintenance and repair module is combined with the gate management process, providing real time connectivity and seamless processing of electronic work orders. This powerful solution is enhanced by a flexible mobile application that allows users to connect from a wide variety of internet enabled devices including smart phones and tablets. All of the modules including customer booking, billing, inventory control and EDI processing support each other and are fully integrated.


A specially designed web interface for shipping lines, assisting with the estimates and approvals is another feature which is unique to this solution.


Datamation Systems (Pvt) Ltd has been successfully providing business solutions since 1986. They are a software development firm with a mission of providing innovative services and solutions, and a vision of serving clients locally and across the globe. With an experience of catering to more than 25 vertical markets, with over 6 million man hours of pure ERP experience, over 400 satisfied clients and 1200 modules successfully implemented across 3 countries, FiNAC is now ready to serve your business needs.

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Let us change the way you work, the way you make critical decisions & most importantly make your business competitive through efficient resource management.